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We have a separate team that handles software management. I am not privy to their savings, though our HAM group does ensure that during procurement we review license usage before we order more.
The mission of our organization’s ITAM program is to ensure the accurate and proper procurement, handling, maintenance, and disposal of all hardware and software assets.
Everyone in our organization uses some form of assets or is responsible for the protection of assets.
My department works very closely together and with other departments to achieve ITAM goals and follow ITAM practices and policies.
ITAM as a profession is an ever growing industry. As a member, I intend to share my knowledge with my team and encourage my coworkers to grow their knowledge in the field as well. We all could benefit from better asset management practices and understanding.
Personally, my standards are constantly expanding and growing. As soon as we reach a standard that I am happy about, I move the goal post to push my team to reach even higher. The better asset management performs, the more we can save the organization, the more risk we can mitigate, and the more compliance we can reach.
Once we have mastered the existing 12, an additional KPA might be added for further asset management. However, at this time, I wouldn’t feel comfortable suggesting anything further.
We have an annual audit each spring that is performed specifically on all payment devices in our organization. However, we have not been audited from an IT asset management perspective outside of PCI that I am aware of.
Our existing asset tags have a barcode that corresponds with the asset number designated to that device. They also have our organizations name on them. Depending on the vendor or purchase method of the device the asset tags may also have a prefix indicating they were leased from a certain vendor, or tagged at a certain facility.
While I am not privy to financial decisions before they are made, Asset Management is given a specific set of budgets each year to manage mostly at their own discretion. There are some capital expenditure restrictions that are made from time to time, but those are based on the successes and growth opportunities our Ministry may encounter from quarter to quarter. Our finance team does a fairly good job in keeping the average employee aware of important financial information.
While I am not privy to specifics of my organization’s finances, Asset Management has a strict budget that we have to manage appropriately and we have certain approvals that must be granted in order to place larger orders. This policy is not always in effect, but we do have capital expenditure restrictions depending on how far from our financial goals we are each quarter. Our finance team does a fairly good job in keeping the average co-worker up to date on how our Ministry’s finances are being handed and how successful we are in reaching our goals.
