IAITAM’s Best Practice Library

The practicality of the Best Practice Library extends to industry standards and regulations. It addresses vital standards like ISO 19770 and ITIL from UK-OGC, along with regulations such as the Sarbanes-Oxley Act of 2002 and HIPAA. Unlike mere frameworks, the IBPL is the definitive manual for effective ITAM implementation, going beyond the “what” to explore the crucial “why” and “how.” It empowers IT Asset Managers to educate and justify process improvements and provides a practical, adaptable guide tailored to an organization’s context. Each KPA volume equips ITAM teams to plan, enhance, or initiate ITAM programs.

Within each of the 12 volumes, you will discover:

  • Extensive pages of practical templates and diagrams
  • Clear process flows illustrating the execution model of each KPA and their supporting processes
  • Defined roles and responsibilities for stakeholders, departments, and individuals across the organization
  • Insight into the interdependencies among the library’s various KPAs
  • In-depth definitions and supporting projects/processes concerning organizational drivers like finance, risk, and productivity
  • Elaborated definitions of ITAM processes and their corresponding sub-processes

The IBPL is available for order as a complete set or individual volumes in electronic format. (Volume 2 is not available for individual purchase)

IBPL Full Set

With the purchase of the complete IBPL set, spanning Volumes 1-12, you will recieve downloadable access to customizable documents suitable for any organization’s needs. Additionally, you’ll receive the IBPL KPA Relationships and Dependencies poster, offering a quick overview of each KPA’s influence on others. The IT Asset Manager Code of Ethics is also featured in every volume, setting the ethical standard for IT Asset Managers and everyone engaged in the profession.


IBPL Volume 1: Best Practice BluePrint (BP2)

Serving as the inaugural volume of the IBPL, the BP2 is a process-driven framework. It offers comprehensive guidance for organizations embarking on structured ITAM initiatives. Packed with actionable insights, templates, real-world instances, and methods, the BP2 serves as a valuable resource for ITAM project planning, program management, process establishment, policy dissemination, communication strategy, and technology integration. Leveraging the BP2 aids in establishing a robust foundation for implementing best practices throughout the organization.


IBPL Volume 2: Program Management Book 1 & 2

Dedicated to the Program Management Key Process Area (KPA), Volume 2 of the IBPL covers the full spectrum of projects and activities related to ITAM initiatives. This volume acts as a hub from which all aspects of an ITAM program can extend. It equips the ITAM Program Manager with practical resources, encompassing over 100 projects complete with explanations and organizational benefits. Additionally, it outlines interconnections and dependencies among all KPAs to foster a cohesive approach.

Volume 2 books 1&2 are exclusively available within the full set and are not available for sale individually.

IBPL Volume 3: Policy Management

Volume 3 of the IBPL is dedicated to Policy Management, a pivotal aspect of any successful IT Asset Management Program. Well-crafted policies are indispensable, offering clarity and enforcement that mitigate compliance risks and safeguard both individuals and the organization. IAITAM identifies over thirty critical policy domains that pertain directly to IT Asset Management, requiring definition in every organization. This volume offers comprehensive guidance on launching, implementing, overseeing, and upholding policies for the organization’s advancement.


IBPL Volume 4: Communication & Education Management

Volume 4 of the IBPL delves into Communication & Education Management, a crucial component of successful IT Asset Management practices. Implementing best practices necessitates engagement from various individuals directly or indirectly associated with the program. Organizational-wide endorsement of policies depends on fostering awareness and comprehension. Successful adoption of new policies hinges on meticulous planning, change communication, and comprehensive training. Volume 4 focuses on workplace education, the merits of blended learning approaches, adept utilization of technology, trainer readiness, and accommodating diverse styles and perspectives.


IBPL Volume 5: Project Management

Volume 5 of the IBPL focuses on Project Management, a discipline essential for orchestrating resources to complete projects within predefined scopes, timelines, and budgets. This volume delves into what differentiates projects from regular operations and emphasizes the significance of assembling an adept project team. Learn how to select team members and grasp the vital role Project Management plays within IT Asset Management. The volume offers practical templates, customizable examples, and project insights to aid in managing ITAM-related projects effectively. It also guides handling the inherent change aspects within projects.


IBPL Volume 6: Documentation Management

In Volume 6 of the IBPL, Documentation Management is explored—a crucial capability for overseeing IT asset documents across their lifecycle, starting from request and acquisition stages. Accurate and comprehensive documentation is vital for license compliance, risk reduction, disaster planning, and recovery processes. This volume provides insights into these areas, including contract and software license management, COAs, and the value of a centralized repository. Learn to establish a standardized documentation practice across the organization for effective management and best practices.


IBPL Volume 7: Financial Management

Volume 7 of the IBPL delves into Financial Management—an essential aspect that impacts both your ITAM program and various business units across the organization. Financial IT Asset Management is fundamental for achieving savings within your program, encompassing budgeting, invoice reconciliation, chargebacks, forecasting, and more. This KPA involves operational and strategic functions, ensuring efficient management of IT spending. The volume outlines operational processes like budgeting, invoice reconciliation, and financial audit preparation, while emphasizing the importance of a strategic perspective on IT expenditure. Effective Financial Management yields valuable insights into spending, enabling quantifiable savings. This volume equips readers with the knowledge to adeptly manage finances and maximize returns on investments.


IBPL Volume 8: Compliance & Legislation Management

Volume 8 of the IBPL delves into the realm of Compliance & Legislation Management—an essential hub for mitigating risks and responding to audits within an ITAM program. This KPA centers on proactive preparations, response strategies, and internal asset discoveries to address compliance events. The volume underscores the significance of Compliance & Legislation Management in risk mitigation and audit response. It navigates through various compliance categories, encompassing contractual, operational, and regulatory aspects. The book offers guidance to Asset Managers as they navigate these complexities, providing insights into risk mitigation strategies and steps to ensure compliance within their organizations.


IBPL Volume 9: Vendor Management

Volume 9 of the IBPL explores the intricate domain of Vendor Management—a crucial gauge of your adeptness in vendor communication, leverage, and negotiation. This KPA revolves around the policies and processes governing vendor interaction, ensuring optimal return on asset investment while aligning with organizational objectives. The volume delves into key aspects such as vendor consolidation, due diligence, and vendor compliance. It underscores that a prosperous Vendor Management Process hinges on implementing an equitable and uniform organization-wide strategy for cultivating and overseeing vendor relationships that uphold the strategic vision.


IBPL Volume 10: Acquisition Management

Within IBPL’s Volume 10, Acquisition Management emerges as the sentinel of all ITAM strategies. The potency of an efficient IT Acquisition Process resonates throughout your entire ITAM program, directing processes, delineating exception pathways, and generating preliminary records for IT assets even before acquisition finality. This volume serves as a compass for practitioners, assisting them in crafting acquisition policies tailored to their organization’s requisites.


IBPL Volume 11: Asset Identification Management

Within Volume 11 of IBPL, Asset Identification Management takes center stage. This facet encapsulates actions that distinctly establish and validate the tangible presence of IT assets. It serves as a principal catalyst for numerous interlinked endeavors in Software Lifecycle, Hardware Lifecycle, IT Acquisition, and Documentation Management KPAs. Asset identification is indispensable for inventory, security, location tracking, and compliance endeavors. This volume provides insight into executing a Physical Audit, Asset ID Projects, Acceptance Process, RMA procedures, Physical Inventory management, Asset ID Tagging, Order Reconciliation, Rejection Criteria and Process handling. Moreover, it explores the technology that elevates the Asset Identification Process Area, all while underlining the importance of sustaining Executive Buy-in.


IBPL Volume 12: Disposal Management

Volume 12 of IBPL delves into Disposal Management, a crucial process for appropriately eliminating assets from your operational sphere. A refined disposition procedure steers your organization away from the expense of storing unused assets, reduces disposal-related risks, enhances software reallocation, and safeguards information integrity pre-disposal. Simultaneously, it amplifies Return on Investment (ROI). This volume provides insights on uncovering potential savings and ROI through asset removal, retirement strategies, re-harvesting approaches, and internal re-use methodologies. By mastering Disposal Management, you’ll pave the way for enhanced efficiency and fiscal gains within your enterprise.