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It would be nice to see 10-15% for the year through unnecessary subscriptions, repurposed licenses, in-house program development, or other means.
Our mission would be able to identify, control, manage, and archive assets and asset information throughout the entire lifecycle (from prior to procurement through to disposal and holding records for required retention period to support with audits and cost/benefit analysis).
All employees are customers – whether issued a laptop, computer, mobile device, access to information/documentation, etc.
Foundationally, I would choose; Program, Policy, and Documentation. Program shows accountability and sets expectations for governance, objectives, scope, Policy is setting the expectations of the who, what, why, and Documentation outlines the how/process/tasks that need to be performed to satisfy the program/policy requirements. I do understand why communication and education is there – to notify and inform stakeholders of the program existence and their compliance requirements with the policy.
R: Acquisition / Legal / Procurement / Asset / Compliance / Legislation Managers
A: Acquisitions / Procurement / Asset Manager and Personnel, IT Team, Financial Team, Communication and Education / Marketing teams
C: Executive Management (C-Suite), Disaster Recovery Manager, Business Continuity Manager, Risk Management Team, IT Team, Financial Team
I: All EmployeesI volunteer as a mentor, on an education commission committee, I subscribe to magazines and websites, maintain designations that require me to obtain continued education credits by; taking new courses, attending annual general meetings, participating in webinars, conferences, writing articles, etc.
1. Procurement = 4
2. Asset ID = 4
3. Comms and EDU = 2
4. Compliance = 4
5. Legislation = 4
6. Disposal = 3
7. Finance = 3
8. Policy = 3
9. Project = 1
10. Vendor = 3I think we’re average in some areas with a few weaknesses and strengths.
In addition to going for my CITAM certification next, I hold a number of designations and certifications in risk management, IT/DR & BC, and emergency/crisis management so my ongoing training / education to meet qualifications for recertification is necessary. to do this i participate in webinars, attend conferences, continue to take classes/course/obtain certifications, and volunteer on different committees. I also subscribe to magazines and sites for latest information and discussions.
Standards align in integrity and documentation, following best practices such as ITIL, NIST, OSFI, SOX, ISO 22301, etc. As such program requirements follow a lot of these guidelines. Technical Team is typically responsible for ITAM but our business functions are now getting involved.
Planning / Governance – help direct annual outlook of the program and target initiatives to support the KPAs.
Planning or Governance – When creating a program identifying the governance structure and planning for the annual outlook of the ITAM program would be beneficial.
I’m not aware of last audits but I know we have them performed both internally and externally across different departments. Historically, I’ve managed audits to obtain and maintain different certifications. The scheduling and payment process, to preparation and reviewing content with internal departments and stakeholders, notification of employees, and collecting / organizing evidence, managing the onsite auditor and blocking several days to support complete the audits.
I’m not currently part of the IT Asset Management Team but my company issued laptops and mobile device equipment do have a tagging system using barcodes to help identify the asset, age, etc.
